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| title | chunk | source | category | tags | date_saved | instance |
|---|---|---|---|---|---|---|
| Archival research | 2/3 | https://en.wikipedia.org/wiki/Archival_research | reference | science, encyclopedia | 2026-05-05T10:01:39.554526+00:00 | kb-cron |
=== Locating archival collections === Prior to online search, union catalogs were an important tool for finding materials in libraries and archives. In the United States, the National Union Catalog and the National Union Catalog of Manuscript Collections have been used by researchers to locate archives although much of its information has since been migrated to online systems. An increasing number of archival institutions can be found via an online search. In addition, portals such as Europeana, the Digital Public Library of America and the National Library of Australia's Trove provide links to member institutions. In the UK, JISC hosts the ArchivesHub, while the OCLC's ArchiveGrid provides an international portal for mostly library based institutions, which use MARC as a cataloguing tool for their holdings. The Association of Canadian Archivists (ACA) has partnered with the software company Artefactual to create ArchivesCanada, while the Australian Society of Archivists have used the same software for their Directory of Archives in Australia. Many other online search tools have been made available to facilitate search and discovery, including the Location Register of English Literary Manuscripts and Letters, the ArchiveSearch guide to archival materials in institutions in Cambridge, UK, and CARTOMAC: Archives littéraires d'Afrique. If an archives cannot be found through online search or a publicly listed collection a researcher may have to track down its existence through other means, such as following other researcher's citations and references. This is particularly true for materials held by corporations or other organizations that may not employ an archivist and thus be unaware of the extent or contents of their materials. In very restricted archives, access may be restricted only to individuals with certain credentials or affiliations with institutions like universities and then only to those of a certain level. Those lacking the necessary credentials may need to request letters of introduction from an individual or institution to provide to the archive.
=== Locating materials within archives === Archives usually contain unique materials and their organization may also be entirely unique or idiosyncratic to the institution or organization that maintains them. This is one important distinction with libraries where material is organized according to standardized classification systems. Traditionally, archives have followed the principle of respect des fonds in which the provenance and original order is maintained although some rearrangement, physical or intellectual, may be done by the archivist to facilitate its use. A basic guideline for archival description is the International Standard of Archival Description (General) (ISAD/G or ISAD), produced by the International Council on Archives (ICA). American institutions may also be guided by Describing Archives: a content standard (DACS) and in Canada by the Rules of Archival Description Archived 16 May 2017 at the Wayback Machine (RAD). Understanding how archival descriptions and finding aids are constructed is known as archival intelligence. In addition to these standards and rules for creating hard copy and online listings and catalogues, archivists may also provide access to their catalogues through APIs or through the encoding standards EAD (Encoded archival description) (relating to the fonds, series, and items) and EAC (Encoded archival context)(the organisations and people that created the archives). Finding aids are a common reference tool created by archivists for locating materials. They come in a variety of forms, such as registers, card catalogs, or inventories. Many finding aids to archival documents are now hosted online as web pages or uploaded as documents, such as at the Library of Congress' Rare Book & Special Collections. The level of detail in finding aids can vary from granular item-level descriptions to coarse collection-level descriptions. If an archive has a large backlog of unprocessed materials, there may not be any kind of finding aid at all. From around 2005, an ideology known as "More Product, Less Process", or MPLP, has been adopted by many North American collecting archives seeking to reduce processing time or alleviate backlogs to provide access to materials sooner, the results of which may be minimally described finding aids. Although most archive repositories welcome researchers, and have professional staff tasked with assisting them, the large quantity of records means that finding aids may be of only limited usefulness: the researcher will need to hunt through large quantities of documents in search of material relevant to his or her particular enquiry. Some records may be closed to public access for reasons of confidentiality; and others may be written in archaic handwriting, in ancient or foreign languages, or in technical terminology. Archival documents were generally created for immediate practical or administrative purposes, not for the benefit of future researchers, and additional contextual research may be necessary to make sense of them. Many of these challenges are exacerbated when the records are still in the custody of the generating body or in private hands, where owners or custodians may be unwilling to provide access to external enquirers, and where finding aids may be even more rudimentary or non-existent.
=== Consulting archival materials ===
==== On-site ====
Archival materials are usually held in closed stacks and non-circulating. Users request to see specific materials from the archives and may only consult them on-site. After locating the relevant record location using a finding aid or other discovery tool a user may then have to submit the request to the archives, such as using a request form. If an archives has part of its holdings located in a separate building or facility, it make take days or weeks to retrieve materials, requiring a user to submit their requests in advance of an on-site consultation.